VK Gym Total Fitness is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, store and protect your information when you visit our gym, use our website, or sign up as a member.
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1. Who We Are
VK Fitness Ltd
Unit 8 14 Durban Road
Bognor Regis
PO22 9QT
Email: vkgym@outlook.com
Phone: 07585586751
We are the “data controller” for the purposes of the UK General Data Protection Regulation (UK GDPR).
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2. What Data We Collect
We may collect the following information:
Personal Information
Full name
Address and contact details (email, phone number)
Date of birth
Emergency contact details
Membership details and payment information
Communication preferences
Gym Access Data
QR code entry logs (date & time of entry)
CCTV footage for security purposes
Technical Data (Website)
IP address
Browser type
Cookies and analytics data
Health & Fitness Data (optional, only if provided)
Goals, training preferences, program notes
PAR-Q/health screening information
Health data is treated as “special category data” and handled with enhanced protection.
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3. How We Use Your Data
We process your information for:
Managing your gym membership
Processing payments and billing
Allowing entry via QR-code access
Ensuring gym safety and security (including CCTV)
Communicating updates, changes, events, or promotions
Complying with legal and insurance obligations
We will never sell your data to third parties.
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4. Legal Grounds for Processing
We process your data under the following lawful bases:
Contract – to manage your membership
Consent – for marketing or optional health data
Legitimate interests – security, improving services
Legal obligation – accounting, incident reporting
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5. CCTV
We use CCTV inside the facility for:
Security
Crime prevention
Safety of staff and members
Footage is securely stored and only accessed when necessary.
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6. How Long We Keep Your Data
We retain data only as long as necessary:
Membership records: up to 6 years after cancellation
CCTV: typically 30–60 days unless needed for investigations
Health screening forms: while membership is active + statutory period
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7. Sharing Your Information
We may share your information only with:
Payment processors (e.g., direct debit services)
IT service providers (membership software, access control)
Insurance providers in case of an incident
Law enforcement if legally required
All third parties comply with UK GDPR.
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8. Your Rights
You have the right to:
Access your data
Correct inaccurate data
Request deletion (“right to be forgotten”)
Restrict or object to processing
Withdraw consent at any time
Data portability
Contact us at any time to exercise these rights.
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9. How We Protect Your Data
We use security measures including:
Encrypted membership systems
Password protection and access limits
Secure servers and firewall protection
Staff training on data protection
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10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website or at reception.
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12. Contact Us
For any privacy-related questions or requests:
Email: vkgym@outlook.com
Address: Unit 8 14 Durban Road, Bognor Regis, PO22 9QT